How can you monitor and control a telecommunications systems project?
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Telecommunications systems projects involve designing, installing, testing, and maintaining networks and devices that enable voice, data, and video communication. These projects can be complex, challenging, and costly, so it is essential to monitor and control them effectively. In this article, you will learn some of the key aspects of managing telecommunications systems projects, such as scope, schedule, budget, quality, risk, and stakeholder expectations.
Scope management is the process of defining and controlling what is and is not included in the project. You need to establish a clear and detailed scope statement that outlines the project objectives, deliverables, requirements, assumptions, and constraints. You also need to create a work breakdown structure (WBS) that breaks down the scope into manageable tasks and subtasks. To monitor and control the scope, you need to track the progress and completion of each task, verify that the deliverables meet the requirements, and manage any changes or deviations from the original scope.
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Khaled Daher
Installation General Manager @ CAF | Smart Mobility Expert
In my experience we can monitor telecommunications, starts by defining the Scope and manage it, if we understand and know our scope of work and create WBS which will include all the items which should be installed and executed from A-Z.
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Ts. Segaran Soomu
Head of QHSE at Sapura Rail Systems Sdn. Bhd.
In my knowledge first time dealing with COMMS railway projects the key is number of manpower required for internal and sub contractors. Why I tell this is key because without having this in place and finalize the headcount this will have greater impact to project execution and deliverable as per time line been set. Next is the vendor assessment to ensure right vendor selection process is done effectively. Key to ensure vendor finance status is good.. If not it will have impact to delivery and delay installation, testing and handover. Design to ensure is robust and key is BOQ define almost 99% accuracy for cost control. If not it wil have bigger impact on cost management. There are more other factor but I see this are the major one.
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Peter Vogt
Independent Business Owner at PMV Aviation and Acquisition Consulting
I have come to realize that a WBS can easily become a tool that only the Scheduler who created it understands. Unfortunately, on many Govt K’s the WBS is a deliverable that both the KTR and Govt Team gloss over during a Program Management Monthly review. To ensure a WBS is accurate, all managers and task performers on both teams must understand why all tasks are decomposed to the “X” level related to a single task or set of related tasks needed to tie work and resources into the scheduled time period. It has to be correct to advance the HW/SW baseline as the program matures. The WBS is an important tool to effectively manage the objectives of the K SOW and the hundreds of tasks to deliver and deploy the product to the end users.
Schedule management is the process of planning and controlling the timing and sequence of the project activities. You need to estimate the duration and resources needed for each task, assign dependencies and milestones, and create a realistic and achievable schedule. You also need to monitor and control the schedule by tracking the actual versus planned dates, identifying and resolving any delays or conflicts, and updating the schedule as needed.
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Khaled Daher
Installation General Manager @ CAF | Smart Mobility Expert
After defining the Scope, we need to define resources and estimate the duration for each task. Based on milestones and activities which are related to delivery target date for the product or project, we can define schedule , highlight if we may have a conflict, deviation and risks with mitigation.
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Budget management is the process of estimating and controlling the costs of the project. You need to identify and quantify all the direct and indirect expenses associated with the project, such as labor, materials, equipment, software, travel, and overhead. You also need to establish a baseline budget that reflects the approved scope and schedule, and monitor and control the budget by tracking the actual versus planned costs, analyzing any variances, and managing any changes or issues that affect the budget.
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Khaled Daher
Installation General Manager @ CAF | Smart Mobility Expert
In my experience, budget management step by definning all the cost which will be required to finish the task and ensure that the product will be ready and work. we need to define, number of resources (Manpower) , duration or we can say resources + duration = man hours. We should also consider materials cost, delivery of the materials. Transportation for the team logistics cost+ equipment costs + travel costs + and add some risks costs.
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Quality management is the process of ensuring that the project meets or exceeds the standards and expectations of the stakeholders. You need to define and communicate the quality criteria and metrics for the project, such as performance, functionality, reliability, security, and compliance. You also need to monitor and control the quality by conducting regular inspections, tests, audits, and reviews of the project deliverables and processes, identifying and correcting any defects or errors, and implementing continuous improvement measures.
Risk management is the process of identifying and managing the uncertainties and threats that may affect the project. You need to perform a risk assessment that involves identifying, analyzing, prioritizing, and documenting the potential risks and their impact on the project. You also need to develop a risk response plan that outlines the strategies and actions to avoid, mitigate, transfer, or accept each risk. To monitor and control the risk, you need to track the status and occurrence of each risk, execute the risk response plan, and update the risk register as needed.
Stakeholder management is the process of engaging and communicating with the people who have an interest or influence on the project. You need to identify and analyze the stakeholders and their needs, expectations, and concerns. You also need to develop a stakeholder management plan that defines the roles, responsibilities, and communication methods for each stakeholder group. To monitor and control the stakeholder management, you need to provide regular and accurate updates, solicit and address feedback, manage any conflicts or issues, and ensure stakeholder satisfaction and support.