How can you use screen sharing to communicate with physicians effectively?
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Screen sharing is a powerful communication tool that can help you collaborate with physicians effectively. It allows you to share your screen with another person or a group, and show them what you are working on, demonstrate a process, or explain a concept. Screen sharing can also enhance your verbal communication, as you can point to specific elements on your screen, use annotations, or draw diagrams. In this article, you will learn how to use screen sharing to communicate with physicians effectively, and what are some best practices and tips to make your screen sharing sessions more productive and engaging.
There are many screen sharing tools available, but not all of them are suitable for communicating with physicians. You need to consider factors such as security, compatibility, ease of use, and functionality. For example, you may want to use a tool that encrypts your data, supports multiple platforms, does not require installation or registration, and has features such as audio, video, chat, and recording. Some examples of screen sharing tools that meet these criteria are Zoom, Skype, and Google Meet. You can also use screen sharing extensions or plugins for your browser, such as Loom, Screenleap, or Screencastify.
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Rick Welch
RN Implementation Consultant at Surgical Information Systems
I teach and train Anesthesiologists and CRNAs to use Anesthesia software remotely. It is a very effective way to teach remotely, though I would rather be sitting next to them as I train.
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Sam K. Saha
Neurologist | Sevaro Health | MBA Candidate at Duke - Fuqua
Screensharing is an effective way for collaboration and can be implemented during a meeting or impromptu based on various tools available. Most are familiar with tools built into common teleconferencing software including Zoom, Microsoft Teams and Google Meet. Other secure messaging apps such as Slack make quick communications, screensharing and information sharing that much easier. It is helpful to respect physicians' time and be swift about this level of communication. Utilizing such tools effectively will in turn eliminate the reliance on email exchange, phone calls and formal meetings.
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Before you start screen sharing, you need to prepare your screen and make sure it is clear, organized, and relevant. You do not want to distract or confuse your physician audience with unnecessary or sensitive information, such as personal files, emails, notifications, or bookmarks. You can do this by closing any irrelevant tabs or applications, turning off notifications, and using a simple or neutral background. You can also use a screen sharing mode that allows you to select a specific window or application to share, rather than your entire screen. This way, you can focus on the content that matters, and protect your privacy.
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Christine Coley
VP, Call Center Strategy & Talent Acquisition. Proud Woman Owned Business. Passionate about #talent, #callcenters, #gigworkers, #futureofwork, and #humanresources
Absolutely. Telemedicine has been building for a very long time in the US. Covid19 help to introduce it as a more mainstream idea. Depending on what you're being seen for, it can be very effective, as long as encryption and security meet HIPPA and other standards / guidelines. With the size of our aging population and the continued shortage of physicians across many specialties, meeting patient demand will require some creative solutions ahead, and this is certainly one of the viable solutions.
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Niall H.
Consultant at Healthtech Consultants
One positive thing to take away from the pandemic is the efficiency of screen sharing via apps to clearly get the message across as if we were all in the same room. Microsoft Teams is an app that I have consistently used effectively including for online training of providers in this new virtual world
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Once you are ready to share your screen, you need to set the context and goals of your screen sharing session. You need to explain to your physician audience why you are sharing your screen, what you want to show them, and what you expect from them. For example, you may want to share your screen to present a report, demonstrate a software, or troubleshoot a problem. You need to tell them what the purpose and scope of your screen sharing session are, and what kind of feedback or input you are looking for. This way, you can establish a clear and common understanding of the objectives and expectations of your screen sharing session.
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Sam K. Saha
Neurologist | Sevaro Health | MBA Candidate at Duke - Fuqua
Set the objectives and format well in advance. Context matters as a physician may be inclined to join the session on either a desktop, laptop or mobile device. Presenting items like spreadsheets and EMR training is extremely challenging to follow on a phone compared to a computer. Sharing context and goals will help the physician determine the best medium with which to participate. Many times for longer sessions, I will tell physicians they may switch to a phone/ tablet when the content being shared doesn't need to be viewed on a larger monitor.
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Bobby Arbuthnot
Customer Experience Executive Leader | Customer Success Strategist | Organization Builder | Portfolio Leader | Board Member | Experience Certified
Here are some tips on using screen sharing to communicate effectively with physicians : *Set expectations upfront on whether physicians should actively engage or passively view your screen share, depending on your goals. *Use annotation tools like highlighting, arrows, or drawings to highlight key points in the data or process flows you walk physicians through. *Allow physicians to remotely control your screen to demonstrate workflows or systems hands-on, making it more interactive. *Monitor chat/audio feedback as you share to address physician questions in real time and adjust accordingly. With thoughtful preparation, visuals, and interaction, screen sharing can facilitate productive physician communication and alignment.
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While screen sharing, you need to speak clearly and concisely, and use simple and precise language. You need to avoid jargon, acronyms, or technical terms that your physician audience may not understand, or explain them if necessary. You also need to avoid filler words, such as um, ah, or like, that may make you sound uncertain or unprofessional. You need to use a confident and friendly tone, and modulate your voice to avoid monotony or boredom. You need to speak at a moderate pace, and pause occasionally to allow your audience to process the information or ask questions.
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Sam K. Saha
Neurologist | Sevaro Health | MBA Candidate at Duke - Fuqua
No different than a PowerPoint presentation, the same skills and techniques are necessary to screen share content in real time. As the format is live and/or may be getting recorded for future use, being clear, concise and easy to follow will set you apart in communicating with physicians.
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Ahmed El Kady
Biomedical Director at Global Medical City
- While you're screen sharing, speak clearly and concisely. Don't mumble, stutter, or ramble. Use simple and direct language that the physicians can understand. Avoid jargon, slang, or acronyms that they might not be familiar with. And don't forget to breathe.
Screen sharing can be a passive or interactive experience, depending on how you engage your audience. You need to make your screen sharing session more interactive and engaging, by asking questions, soliciting feedback, or inviting participation. You can also use gestures, such as pointing, highlighting, or zooming, to draw attention to specific elements on your screen, or use annotations, such as arrows, circles, or text, to emphasize or clarify points. You can also use humor, stories, or examples, to make your screen sharing session more lively and memorable.
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Sam K. Saha
Neurologist | Sevaro Health | MBA Candidate at Duke - Fuqua
Again, this is just a modern adaptation of an interactive presentation which can be performed one on one or in much larger groups. Depending on the setting, you will have to modify content, pacing and presentation style to avoid losing your target audience. It is easy for a viewer to leave screenshare on and tune out if not engaged with the presenter.
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Ahmed El Kady
Biomedical Director at Global Medical City
- Finally, engage your audience. Ask questions, solicit feedback, and acknowledge their responses. Don't just talk at them, talk with them. Make them feel involved and interested in what you're showing them. And don't forget to smile.
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After you finish screen sharing, you need to follow up and evaluate your screen sharing session. You need to summarize the main points, outcomes, or actions of your screen sharing session, and confirm that your physician audience understood and agreed with them. You need to thank them for their time and attention, and ask them if they have any questions, comments, or suggestions. You also need to evaluate your own performance, and identify what went well and what can be improved. You can also ask for feedback from your audience, or use a survey or a rating tool, to measure their satisfaction and engagement.
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Karen Frazer
🌟 Bilingual Medical Biller and Virtual Assistant | Mental Health and Physician Support Specialist 🌟
In my experience, screen sharing can be beneficial in virtual appointments. When doctors share their screens, patients can visually see lab results, images from scans, or diagrams that help them understand their diagnoses and treatment plans. Seeing these details helps reinforce what the doctor is explaining verbally. Screen sharing allows patients to show their physician any changes they have noticed. Anything related to their health concerns ensures both are literally “on the same page.” Screen sharing makes patients feel more involved in their care and better understand their health status when they can view and discuss information visually with their doctor through the screen.
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Philip Behn
Former medical research director, practicing physician, and lecturer, presently pursuing other interests
In my experience, shared screens in a virtual meeting facilitates simultaneous real-time team, consultant or collaborator review of complex data or images (radiography, ECG, labs, exam findings, video, continuous glucose monitoring, or other data) which can be difficult to verbally describe.